Prabhdeep Singh

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Senior Executive Assistant Job

Date: Mar 13, 2019

Location: Fremont, CA, US

Company: Novo Nordisk

About the Department

Novo Nordisk, a global health care company, is committed to discovering and developing innovative medicines to help people living with diabetes lead longer, healthier lives. To support this, Novo Nordisk is conducting research on stem cell therapy. Stem cell research raises hopes for improved treatment of Type 1 Diabetes and for future treatments with cell transplantation therapy. This treatment could be offered to people with many different serious chronic diseases caused by the degeneration of specific cells, such as Type 1 Diabetes. Type 1 Diabetes is manifested by the selective destruction of the insulin-producing cells in the body, which leads to a life-long dependence on insulin injections to control blood sugar levels. It is usually diagnosed in children and young adults. Cell therapy may offer a better treatment by replacing the lost cells with new insulin-producing cells derived from stem cells, thus avoiding daily multiple insulin injections as well as numerous blood glucose tests. This treatment may also offer better blood glucose control, which is crucial to avoid late-stage complications such as blindness and kidney failure. In this project Novo Nordisk will generate new stem cell lines to be used in future cell therapies to treat Type 1 Diabetes, Parkinson’s decease and chronic heart failure.

The Position

Performs a wide range of highly diverse and complex assignments of a responsible and confidential nature requiring a high level of tact, discretion, persuasion, and/or negotiation for a member of the Executive Team. Monitors access and redirects correspondence on behalf of the executive based on priorities he/she sets.


Directly supports a member of the Executive Team. Interacts with internal and external sources at the executive level requiring skill, tact, influence, and/or negotiation. Interacts with global Head Quarters (HQ) and affiliates on matters of importance. Provides direction/coordination of workflow to other clerical/administrative/support positions within the department/function and/or cross functionally. Participates on the leadership team of the function he/she supports and participates on the Executive Team Admin Council.

Essential Functions
  • If Vice President (VP), Corporate Vice President (CVP), or Senior Vice President (SVP) is based in regional headquarters, this role must be co-located with position supported
  • Collaborates closely with other administrators, business leaders and global colleagues
  • Coordinates and executes output and actions from the leadership team meetings
  • Designs, plans, and executes moderate to large scale meetings and off-sites
  • Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
  • Ensures company procedures are followed and directs questions accordingly
  • Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment and special projects
  • Functions independently and relieves executive of administrative functions; resolves conflicts and handles a wide variety of complex and confidential situations of a time sensitive nature
  • Handles correspondence and requests for information and may make decisions on behalf of the executive
  • Independently researches and develops reports and budgets; draws conclusions and makes recommendations
  • May lead moderately complex projects within own department or that have a cross functional nature
  • May provide support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding
  • May support team with tracking budget spend
  • Participates in planning and other business-related meetings
  • Performs a wide range of administrative and general support duties of a highly responsible and confidential nature
  • Performs duties that are both task and project orientated requiring interpretation and judgment
  • Performs other clerical/administrative and support duties as needed
  • Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication
  • Typically performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports from systems using pre-defined fields/criteria, budget processing, and vendor management.

  • A high school diploma or GED required
  • A minimum of 8 years of intermediate to advanced administrative or related experience required. Advanced training or administrative certification a plus.
  • Ability to handle complex sensitive and confidential information
  • Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates
  • Ability to manage multiple complex priorities
  • Ability to understand implications of work and make recommendations for solutions
  • Demonstrates leadership abilities
  • Most senior level non-exempt position requiring expertise and a high degree of initiative, innovation, and independent action
  • Requires demonstrated computer skills and use of Microsoft Office
  • Requires in-depth knowledge of the job and a wide and comprehensive understanding of the policies and practices of the organization. Requires a strong understanding of the Company's goals and the strategy to attain them.
  • Superb customer service skills

Novo Nordisk is an Equal Opportunity Employer /F/Veteran/Disability/Sexual Orientation/Gender Identity.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.

Requisition ID: 59638BR
State/Provinces: Fremont
Job Category: Research

Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland

Job Segment: Administrative Assistant, Secretary, Special Medicine, Clerical, Executive Assistant, Administrative, Healthcare