Prabhdeep Singh

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Specialist - Promotional Review Board Job

Date: Jul 5, 2019

Location: Plainsboro, NJ, US

Company: Novo Nordisk

About the Department
The Commercial team leads all sales and marketing efforts for Novo Nordisk Inc (NNI’s) robust portfolio, which includes insulins, analogues, GLP1s, devices, Oral Anti Diabetics (OAD), obesity medications, biopharmaceuticals and new products in the pipeline. As part of the team, you will have frontline exposure to our brand and marketing vision, business strategies, launch and lifecycle plans, and critical market insights that drive our business forward. At Novo Nordisk, we are the world leader in diabetes care and a major player in hemostasis management, growth hormone therapy and hormone replacement therapy. We use our skills, dedication and ambition to help people with diabetes, and we’re looking for individuals who want to do the same. In exchange, we offer the chance to be part of a truly global workplace, where passion and engagement are met with opportunities for professional and personal development. Are you ready to realize your potential?

The Position
This position has the responsibility of working with the Manager of Marketing Operations along with brand marketing teams and other key functional areas of the organization in the planning, submission, review and finalization of approved promotional marketing materials. The Promotional Review Board (PRB) Specialist will provide guidance in all stages in the PRB Process to all stakeholders. The PRB Specialist collaborates with the Managers of Marketing Operations on the planning/scheduling of PRB meetings and any expedited handling of submissions as well as with the Production & Distribution (P&D) Specialists on production and dissemination of materials to the field force and outside parties. He/she also assures quality control of all submissions from and to the agencies and reviewers and scribes notes/captures outcomes in PRB meetings.

Reports to a manager in Marketing Operations. Primary interaction is with all levels within the primary focus areas including, but not limited to, Diabetes, Obesity and BioPharm Marketing, with primary focus on teams that submit into PRB (e.g. Brand teams, Centers of Excellence, Corporate Communications, etc.) on PRB process and workflow. Also interacts with Sales, Medical, Regulatory, and Legal. Also, he/she will work with the Production & Distribution (P&D) Specialists on the distribution of promotional materials. Externally, interacts with agencies/vendors. Works closely with other PRB Specialists.

Essential Functions
  • Collaborates with P&D team for all marketing materials being produced through Marketing Operations
  • Knowledgeable about all Marketing materials (reviewed in PRB) that need production (whether executed by Marketing Operations or direct through Marketing Teams/Agencies)
  • Works with P&D Specialists as well as Advocates from his/her assigned brand or launch team to ensure that stock is at correct levels, items are reordered as needed, 24-month re-reviews are planned, inventory reports are disseminated and decisions are communicated to Production/Distribution colleagues, as needed
  • Works with P&D Specialists on Inventory management (e.g., reorders, clean-outs, report dissemination)
  • Collaborates with P&D Specialists to manage and file Final Production Verification timing for all marketing materials reviewed in PRB
  • Demonstrates competencies in the technical, regulatory, legal, or other terminology specific to the appropriate functional processes
  • Manages finalization for all materials; Food and Drug Administration (FDA) 2253 - prepares packages for Regulatory Operations & ensures final production verification is enclosed and non-FDA - ensures that final production verification is completed
  • Manages finalization for all materials - branded or non-branded
  • Non-FDA - ensures that final production verification is completed
  • Proactively provides process and/or system guidance to all stakeholders, including Advocates, Reviewers, Agencies, Regulatory Operations and other operational teammates
  • Shares PRB Planning knowledge/experience with other PRB Specialists when needed
  • Assures compliance to the PRB policies and procedures
  • Contributes to the continual improvement of the process and consistency to meet the needs of the marketing teams and reviewers
  • May coordinate and participate in agency status calls to monitor and track status of tactics, as needed
  • Coordinates with Managers of Marketing Operations for PRB Agendas
  • Creates PRB meeting agendas
  • Interacts with internal groups to assure stakeholders are aware of project status and issues for resolution. Responsible for following up with advocates on outstanding submissions of open projects
  • Knowledgeable about all materials coming into PRB via the PRB Submission Plan
  • Maintains all workflow files and archives them upon completion of the job
  • Manages the daily activities related to all promotional materials flowing through the PRB process receipt of submissions from agencies, suppliers, and internal associates, triage/checking of submissions prior to next steps in process, assignment of PRB tracking numbers, tracking status of each submission, routing of all materials to reviewers, and ensuring competition of workflow for each item
  • May provides training to associates and suppliers on the related standard operating procedures (SOPs), system and/or procedures
  • Quality checks submissions to assure compliance with the established standards and interacts with external and internal submitters to rectify any discrepancies
  • Primary scribe/note taker for PRB meetings; tracks discussions via notes within jobs for proper updating
  • Collaborates with Editorial colleagues on his/her comments prior to PRB meetings; ensures clarity of changes needed for Editors to perform check changes

Physical Requirements
0-10% overnight travel required.

  • A Bachelor 's degree or equivalent experience required; equivalent relevant experience may be substituted where appropriate
  • A minimum 6 years of experience in the development and management of marketing materials in the pharmaceutical industry or equivalent experience
  • Leadership, communication, change management, influencing, and networking skills are critical. Ensures timely execution and follow-up
  • Must be deadline oriented and able to handle multiple tasks. Must be highly organized and attentive to details
  • Must be attentive and able to follow discussions within meetings and capture outcomes
  • Meeting facilitation experience desired
  • Must be skilled at identifying critical events in the process and interacting with agencies, suppliers, marketing and other business functions in communicating and resolving issues. Anticipates problems and roadblocks to avoid crisis management
  • Planning, Execution and Follow-Up: Effectively prioritizes and spends his/her time and the time of others on what is important

Novo Nordisk is an Equal Opportunity Employer /F/Veteran/Disability/Sexual Orientation/Gender Identity.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.

Requisition ID: 60099BR
State/Provinces: Plainsboro
Job Category: Marketing

Nearest Major Market: New Jersey

Job Segment: Medical, Law, Outside Sales, Special Medicine, Pharmaceutical Sales, Healthcare, Legal, Sales